Septic System        
        Order porta potties, include daily cleaning as part of the contract    
        Monitor porta potties twice daily, stock with TP, sanitizer    
        Call the company if the porta potties have not been cleaned, emptied    
        Manage complaints from guests    
            
    Public Relations        
        Make sure the program has a clear theme    
        Post it on the websites, facebook    
        Send email announcements via Constant Contact    
        negotiate hotel rates, publish a hotel list    
        Create maps / directions    
        Create an info packet to send out to registrees    
        Have a plan for making sure communications are happening constantly    
        Make a list of who is responsible for what; give a copy to other managers    
        Make a program schedule, print copies for people, post in every room    
        Make sure there are signs EVERYWHERE to inform people about everything    
        Make sure things stay on schedule, and any changes are communicated to all    
        Gather info from other managers, make announcements at every meal    
        Make a schedule for property tours, get people signed up, conduct the tours    
        Prepare a survey form, make sure every guest fills one out. Have a plan.    
        Answer the phone; Field questions and direct people to the proper manager    
            
    Audio / Video Recording        
        Coordinate with Swami Sampurnanandaji regarding what recordings are needed    
        Make sure you have the equipment you need, and the people to operate it    
        Know where each event is going to take place, and check out that environment    
        Know when each event is going to take place, and who will cover it    
        Be aware of the lighting and noise challenges of wherever you’ll be working    
        Keep in touch with the PR Manager so you’ll know about schedule changes    
            
    Registration        
        put registration form online    
        Create a paper registration form    
        Take phone calls from prospective registrants; help get questions answered    
        Coordinate with the Accommodations and Transportation managers    
        Coordinate with Food preparation team on guest counts, special diets    
        Set up a registration table or tent    
        Put out signs directing people to the registration area    
        Coordinate with Donations Manager to have donations box at table    
        Learn who is present, and pursue people who have not registered    
        Registration software and computer?    
            
    Transportation        
        Get teachers’ flight schedules and arrange pickup and dropoff for them    
        Work with registration personnel to help registrants share rides incoming    
        Set up a signup sheet for people to share rides outgoing    
        Either make announcements, or talk to the person making announcements    
            
    Parking        
        Determine what signs will be needed and where    
        Put up signs to let people know where to park    
        Have a plan for how many cars, where, when    
        Assign people to guide guests as they come in cars    
        Help people who have car trouble    
            
    Accommodations        
        Know all the room assignments, and any changes that are made    
        Know the lock codes for each room, and communicate them to guests    
        Know where there are vacancies, help people move around as needed    
        Have a plan for people who want to bring a tent or RV    
        Accompany each guest to his or her room to make sure all is well    
        Handle any problems people have with their assigned accommodations    
            
    Seva        
        Make a list of seva items that will need to be done during the program    
        Every day, make sure people get signed up to do the seva    
        Either make announcements, or talk to the person making announcements    
            
    Food        
        Make a menu for each day of the program – two weeks in advance    
        Make a shopping list – one week in advance    
        Find out about any dietary restrictions of residents, teachers, and guests    
        Assign a team of people to cook meals    
        Assign someone to make yogurt every day    
            
    Serving Meals        
        Assign someone to set up and prepare the serving tables    
        Have team of servers who will be there for each meal    
        Write up a list of ingredients in each dish so guests will know what it is    
        Provide special instructions to servers regarding qty to serve    
        Make sure there are enough plates, napkins, silverware, prayer cards    
        Conduct the prayers before meals    
            
    First Aid / Emergency        
        Know which guests are medical professionals    
        Know where the first aid kit is, and what’s in it    
        If additional first aid supplies are needed, make sure they are acquired    
        Know what the risks are on the property – snakes, ticks, cows, ponds, fences, etc    
        Be prepared to handle any emergency at any time    
            
    Dining Area        
        A team to set up and take down tables and chairs before/after meals    
        Someone to hand out and collect prayer cards    
            
    Dishwashing        
        Be present for dishwashing after every meal    
        Have a plan for what process you want people to follow    
        Have a plan for where the dishes will be put after they’re dried    
        Have written instructions, and post them at the dish station    
        Coordinate with the announcer to make sure you have a team of people    
            
    Meditation Hall        
        Bring meditation mats and cushions from Lodge Room 5    
        Stack the mats and cushions neatly before and after each meditation    
            
    Puja        
        Have a plan for what is needed, timing, and who will participate    
        Make sure all puja items are available, and/or who will get them    
        Tell the flower manager what will be needed    
        Tell the cooks what will be needed    
        Coordinate with the donations manager regarding announcement before puja    
        Set up for the puja, gather the participants, and conduct the puja    
            
    Flowers        
        Determine what flowers are needed for puja (offerings, garlands)    
        Source and purchase the flowers 
        Accept incoming donated flowers from guests
        Organize a team for making garlands, preparing flowers for offering    
        Coordinate with the person managing the puja    
            
    Refeshment Area        
        Decide where you want the area set up (not next to the kitchen)    
        Make sure water and electricity are close at hand    
        Have a plan for where you’re going to get a table and supplies    
        Water, tea (herbal and black), mugs, kettle, sweeteners, milk, spoons    
        Set up the table and monitor it twice a day to keep things stocked    
            
    Shoe Racks        
        Make sure sufficient shoe racks are in front of each building    
        Monitor the shoes twice a day, and organize them if they are messy    
        Put up signs as required    
            
    Donations and Fundraising        
        Have a goal for how much money we want to raise    
        Have a plan well ahead of time for where/how things will be set up     
        Set up donation boxes, make nice signs, make announcements    
        Make a wish list everyone can see, with real $ figures of what is needed    
        Bring a big basket with lots of small envelopes to the puja    
        Find someone who will stand up and talk about giving before the puja    
            
    Bookstore and Library        
        Monitor the library to make sure people are following check-out rules    
        Have a plan for how to generate interest to get people into the bookstore    
        Set the hours of operation for the bookstore, and let people know    
        Have a team of people who can man the bookstore at the specified hours    
        When manning the bookstore, try to generate sales, don’t just sit and wait    
            
    Compost and Trash        
        Make sure there are signs or instruction sheets for people    
        Make sure we have sufficient size hole in the ground for compost    
        Make sure there are shovels for filling over the compost deposits    
        Put a big outdoor garbage can at the Men’s Guest House    
        Put a big outdoor garbage can between the Lodge and the Main House    
        Put a big outdoor garbage can at the Outdoor Kitchen    
        Put a big outdoor garbage can at the Dishwashing Station    
        Put a big outdoor garbage can at the Refreshment Area    
        Monitor the garbage cans, and service them twice daily    
        Monitor the compost pit and expand it as necessary    
            
    Purchasing        
        Talk to other managers about things they need now or will need soon    
        Make supply runs at a moment’s notice to purchase things that are needed    
            
    Laundry        
        Make sure every guest has the necessary sheets, blankets, towels    
        Know when people are leaving, and have a plan for doing their laundry    
        Know where  washers, dryers, and clothes lines are; have a plan for using them    
        Do laundry during the program    
        Make sure someone stays after the program to do the remaining laundry    

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